✍️ Staff who draft

Announce for staff who draft

Who this is for #

You work in the office and have a role in the Space (for example reports staff), but you are not an Announce manager. In Announce you are a drafter: you write announcements, and a manager checks and publishes them. Nothing you write reaches residents until a manager presses Publish.

💡 Space owners, Space admins and people with the announce_manager role are managers. They publish. Read the Manager guide if that is you.

What you can and cannot do #

Where your drafts are #

In the Announce tab you see the normal chips Today · Warnings · History · Mayor Talk and an extra chip, Drafts. In Drafts you see only your own drafts (managers see everyone's), each with a Draft badge, or Waiting for the mayor for a Mayor Talk. Use the ⋯ menu on a draft to Edit or Delete it.

The ? in the tab menu opens this guide.

Write and save a draft #

1. In the Announce tab press ＋ New announcement.
2. Pick the kind: 🏘 Neighbourhood status, 🏢 Office status, ⚠️ Warning, 📢 Announcement or 🎙 Mayor Talk.
3. For a daily status, tick ✓ Normal or ⚠ Problem on each line and write a short detail only where something changed. The lines are filled from what Plaazaa already knows (Weather, Reports, Events, Space info) and carry a small tag such as from Weather. Check every line.
4. For a warning or announcement, write a title and a message, and pick the level. You can also use ✓ Check: it lists what may be missing (date, time, area, a phone number, vague words). It is only a hint.
5. Press Save draft.

• A draft of a daily status replaces your earlier draft for the same day: there is one draft per kind per day.
• Nobody is notified while it is a draft.
• Drafts are seen only by you and by the managers.

Urgent is locked #

If a warning is serious, you still write it and choose 🚨 Urgent. The level shows a lock and the Publish button is not there; Save draft is. A manager sees it in their Drafts chip, checks it and sends it, because an Urgent warning shows a red banner and notifies every member. This is on purpose: someone with authority sends it.

💡 If it is an emergency, tell a manager directly too. Your draft saves them the typing.

How you learn it was published #

Plaazaa does not send you a separate "published" message. You see it like this:

• Your draft leaves your Drafts chip and appears in Today, Warnings or History, with your name as the sender.
• If it is Important or Urgent, you get the same notification as every member, because you are a member of the Space.
• A published Mayor Talk shows in the Mayor Talk chip as Mayor · sent by the office.
• If it is still in Drafts after a while, a manager has not looked at it yet. Ask them.

Example: the water cut, as the drafter #

You hear at 08:15 that tap water in Moo 3 will be off from 09:00 to 15:00.

1. ＋ New announcement → ⚠️ Warning.
2. Title: No tap water in Moo 3 · 09:00–15:00. Message: where the repair is, where water trucks will be, when it should be back. Always give the area and the time.
3. Choose 🚨 Urgent. It is locked for you and saved as a draft. Press Save draft.
4. Tell the manager. They open Drafts, check, and press Publish. Residents get the banner and the notification.
5. Later the manager marks it over. You can see it in Warnings with the Over badge.

Example: Mayor Talk, as the drafter #

After the water cut the mayor wants to thank residents.

1. ＋ New announcement → 🎙 Mayor Talk. Write the title and the message.
2. Press Send to the mayor for OK. The card shows Waiting for the mayor in your Drafts chip, and the mayor gets one notification.
3. The mayor presses Approve and send. Only then is it public, shown as Mayor · sent by the office.
4. If the mayor wants changes, Edit your draft from the ⋯ menu and send it again.

Example: prepare tomorrow's status #

The 07:00 draft is made for managers by Plaazaa. If you want to prepare a status yourself, for example for a day with road works: ＋ New announcement → 🏘 Neighbourhood status, choose For the day (up to one day ahead), tick the lines, Save draft. A manager publishes it.

Questions #

Why can't I press Publish? Only managers publish. Press Save draft; a manager will see it.

Why is Urgent locked? An Urgent warning shows a red banner and notifies everyone, so only the owner, admins and announce managers send it. You can still draft it.

Can I edit after a manager published it? No. Tell the manager; they can edit it.

Can I see how many people read it? No, only managers see Seen and Got it counts.

Can I become a manager? A Space owner or admin gives you the announce_manager role in Team & roles.

Who can see my draft? You and the managers. Not other staff, not residents.

Something is not working #